Health and Safety Administrator

Job Description

Health & Safety Administrator - Permanent, Canary Wharf

The Health and Safety Administrator will be a central hub to the Health, Safety, team as the 'go to person' for daily duties and day to day queries.

Essential to the role is an ability to be proactive alongside daily responsibilities and be ready to turn their hand to anything - no matter how large or small. Working with multiple stakeholders internally and externally, this person should be adept at building relationships, and a high degree of corporate communication is essential.

Assisting the Health & Safety team in the delivery of the Safety Program including:

• Planning and coordinating meetings

• Aiding in delivering a clear dashboard view of status and risk across the portfolio by maintaining a suite of central tracking documents including:

• Compliance tracker

• Fire safety tracker

• Site Inspection/Audit checklist

• Training tracker

• Accident, incident & near miss tracker

• Maintaining statutory documentation in accordance with the Building Safety Act.

Training

• Assisting in the booking of courses as per the program

• Centrally track training compliance across the portfolio

Maintaining Data

• Familiarity with analytical and database tools

• An ability to work under tight deadlines

Daily Duties

Daily tasks inclusive of but not limited to the following -

• Setting meetings, following up with agendas and ensuring the correct stakeholders are in attendance in line with deliverable timeframes.

• Answering calls, emails and liaising with clients.

• Flagging urgent emails where a response or urgent action is needed.

• Taking dictation, sending out email communications where directed.

• Attending meetings where appropriate, taking action points and writing minutes.

• Preparing documents and presentations.

• Conducting research.

• Managing and reviewing filing systems.

• Typing documents.

• Sourcing and ordering stationery.

• Manage and maintain digital monitoring systems

Skills, Experience & Qualifications

• Proficient with MS Office

• Property experience is desired but not essential

• Ability to demonstrate discretion and maturity within all elements of the position

• Strong communication and people management skills

We operate as an equal opportunities employer.